How to Master Microsoft Office Word. Microsoft Word is easily the biggest, most popular word processing program available, but it does a lot more than just edit text and TPS reports. If you’ve been telling yourself that you’ll finally learn Word’s ins and outs, now’s the time to actually learn how to edit styles, add a table of contents, and more. This post is the first part of Microsoft Office Week, a series at Lifehacker where we offer tips to get started with or master Microsoft Office. I have document with some sections. In every section I have current page number and total number of section pages which placed in the footer. Problem: I have two. Make billing easy with Free Word Invoice Templates. Professional invoices for for your business: Proforma, Service, Sales, Freelance. · · In this video learn to open Microsoft Word, type words and edit them using Backspace and Delete buttons. Learn to Save files and how to use Save As and. Want more? Be sure to keep an eye on the Office Week tag page throughout the week. Get Up and Running with Word Quickly. Of all of the Microsoft Office programs, Microsoft Word is probably the simplest from a user interface perspective. If you’ve ever used a word processing program in your life, you’ll recognize the menus for opening and creating files in the top left corner. The larger menu that runs across the top of the document Microsoft refers to as the “ribbon.” The ribbon has all the formatting tools you’ll need, as well as a few contextual commands that change depending on which tab you’re on. For this series, we’ll assume you know the basics, but if you want a refresher, Microsoft’s quick start guide for Word gets you through the basics. How to Do the Most Common, Essential Tasks in Microsoft Word. Of course, everyone’s needs are a little different, but considering most people use Office in an office setting, we’re willing to bet you’ll need to do things like edit styles, compare two documents, prepare a table of contents, and more. Let’s go ahead and cover some of those common tasks. How to Apply and Edit Styles. A style in Word is a preset formatting for your document. This is what the document looks like, so it includes the font, font size, paragraph style, and so on. ![]() ![]() Creating or changing a style makes it possible to alter the look of a document all at once so you don’t need to go through and highlight individual sections and make specific changes. You can do things like set a universal heading style,or change what the default bulleted list looks like. For example, if you’re working on a book, you might get a list of style guidelines from a publisher. Or if you’re working on weekly interoffice memos, a style is an easy to way to create a format guideline so every one you make looks the same way every time. Plus, you get the flexibility to change styles at any time, so if one department likes their memos one way, but your boss prefers a different style, you don’t have to change a bunch of formatting every time you open a new document. To apply a style, make sure you’re on the Home tab, select a block of text in a document that you want to alter, and then click the Style menu in the ribbon. Create dynamic Word Clouds / Tag Clouds in Microsoft Excel.For example, if you want to make a heading in the middle of a block of text, you’d select the text you want as a heading, then click Styles > Heading 1. It’s as easy as that. Making your own specific styles is pretty easy too. This is useful when you’re writing something consistently, like a newsletter or a book, and want a specific set of rules you can easily apply to a document as a whole. For example, you might want to change the font size of the default heading option, or change how creating a list works. Here’s how to do it: From the Home tab, click on Styles Pane. Click New Style or select the style you’d like to edit. You’ll get a pop up window to edit a number of parameters here, including type, basis, and formatting. Click through the options you want to change. If you’re confused about what each term means, don’t worry, it’s pretty straightforward. Paragraph styles determine the look of the text on a paragraph level. When you apply this style, it’ll change the whole paragraph. Character styles determine the look on a character level, so you can make one word stand out. Table styles alter the look of tables, like the header row or how the grid lines work. Finally, list styles alter the look of a list, such as bulleted lists or a number scheme. How to Add a Table of Contents to the Beginning of a Document. If you’re working with a big document, a table of contents adds quick navigation. Thankfully, creating a table of contents in Word is easy and it’ll update itself automatically as you add more to the document. Word’s automatic table of contents generator takes each heading you add to a document, and then creates the table of contents based on that. If you plan on creating a table of contents, make sure you style each of your section titles with a heading. Click an empty paragraph where you want to insert the table of contents. Click the References tab. Click Table of Contents and then select the appearance you want to use. That’s it. Word automatically updates that table of contents any time you add or alter a header. How to Compare and Merge Two Documents. If you have two versions of a document, whether it’s because someone did edits in their own copy, a cloud backup failed, or if you’re just trying to hash out what exactly changed between two versions of the same thing, you’ll need to use the compare and combine functions. If you just want to see what changes exist between two documents, you can compare them. Here’s how to compare two documents: Open one of the two documents you want to compare. Click Tools > Track Changes > Compare Documents. Pick your original document and revised document files. Type in a name under “Label changes with” text field so you can tell the difference between the two documents. This way, Word will add a note telling you where each change comes from. Combining a document works the same way, but the end result is a single document that merges the contents of both documents together so everything that’s the same is overwritten: Open one of the two documents you want to combine. Click Tools > Merge Documents. Pick your original document and revised document files. When the documents are merged, the differences between the two are highlighted. From here, you can go in and pick what you want to keep in the final version. How to Format a Document Properly with Tab Stops and Indents. If you’re the type who formats a document by pressing spacebar or tab a bunch of times, it’s time to learn how to do it the right way: Using indents and tab stops. The video above shows off how tabs and indents work so it’s easy to understand, but let’s just sum up what the two terms actually mean. Tab stops: A tab stop is the location a cursor stops after the tab key is pressed. In Word, it’s a way to easily align text. When you click the ruler in Word, a tab stop appears as a little curved arrow. When you tap the tab key, the cursor and text will jump to that arrow. If you add in multiple tab stops, you can make it so you can format text by simply tapping the tab key a couple of times to get it in place and perfectly lined up. Indents: As the name suggests, indents determine the distance of the paragraph from the left or right margin. On the ruler, you’ll see two triangles that adjust the indentation. You can click either triangle and move it to change the indentation. The top triangle adjusts the indentation of the first line of a paragraph. The bottom triangle adjusts the indentation for subsequent lines (aka the hanging indent) in the paragraph. You can also click on the square below them to move both at the same time. Learning how to use these indents and tab stops can make creating a document like a resume or academic paper a lot easier. How to Add Citations and References. Academic papers are a beast to write, but Word makes creating bibliographies and citations super easy. Once you’ve created a new document and you’re writing that paper, you can add a citation with just a few clicks. Click the Reference tab. Click the Dropdown arrow next to Bibliography style and select the style you’re using for that paper. Click the end of a sentence or phrase where you want to add the citation. Click Insert Citation. In the Create New Source box, enter in all the info you need. Once you enter a citation once, you can add additional citations from the same text by selecting a sentence, then clicking the Citations box and selecting the reference you want to insert. When you’re all done, click the Bibliography button and select either Bibliography or Works Cited to automatically generate the reference page for your paper. The Best New Features in Word 2. Word 2. 01. 6 is a word processor—that means it doesn’t have to make giant, revolutionary leaps over its previous versions. However, Word 2. 01.
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